Cancellation of Registration

All cancellations must be emailed to conference secretariat prior to the below deadlines.

Refund of the registration fee will be as follows:

  • Cancellations received until and including April 30, 2024 – up to which date the registration fee will be refunded with a 50 EUR deduction for administrative expenses.
  • Cancellations received between April 30, 2024 to MAY 31, 2024 – 50% of registration fee will be refunded
  • From May 31, 2024 – no refund will be made
  • Discounted registrations will not be refunded, but can be transferred
  • The payments will take 20 working days to process refund.


Payment Terms

The official currency of the meeting is EUR.

Payments should be made in advance via Stripe, bank transfer or via credit card.

We regret that we are unable to accept any personal, company and/or bank cheques.


Registration terms and conditions for virtual, physical and hybrid events and conferences

You are advised to read these terms and conditions in full prior to registering to attend an event or conference being organized by the The Proxima (the “Conference”).

An Event may be held virtually, physically or a hybrid of both. These terms and conditions apply to registrations at all types of Event (virtual, physical or hybrid), although some sections may only apply to certain types of Event.

Submission of an online registration is regarded as a firm booking (subject to availability) and acceptance of these terms and conditions. Cancellation charges will apply for all bookings.

These conditions were last updated on 16 August 2023


These terms and conditions and your on-line registration together constitute the contract between the Proxima (the “company”) and you relating to your attendance at the Event, are the entire agreement between the company and you and supersede all prior agreements, negotiations and discussions between the company and you relating to your attendance at the Event. 


Substitutions may be made at any time. If you wish to substitute a delegate, please contact the Conference Department at the earliest opportunity.

Event cancellation

The Institute reserves the right at any time and at its sole discretion to:

cancel or postpone any Event; and/or

cancel a delegate’s registration at an Event if the Institute has reasonable grounds for believing that either: (a) the delegate’s attendance at the Event might be damaging or otherwise detrimental to the reputation of the Institute; and/or (b) the delegate is likely to fail to comply with the Institute’s code of conduct at the Event or otherwise breach these terms and conditions.

In the event of such a cancellation or, if relevant, you are unable to attend any re-arranged date for the Event, the Institute will refund any registration fees paid, direct to the delegate upon proof of purchase, and this refund (if any) shall be the full extent of the Institute’s liability arising out of such cancellation or postponement.  If you have not made any payments in relation to the Event, then the Institute shall have no liability to you arising out of such cancellation or postponement.

In the event of cancellation or postponement, the Institute will use reasonable endeavors to alert you and details of any cancellation or postponement will be posted on the appropriate Event website. Delegates are responsible for checking this information prior to the Event.

Programme changes

The Institute reserves the right to make alterations to the programme, date, timing and/or Event venue(s) at any time without prior notice. The Institute’s rights under this section (Programme Changes) may be exercised without liability on its part.